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Governance: General Meeting and AGMs

This page carries the resources and updates for the IHBC’s General Meeting and AGMs (Annual General Meetings), including as relevant the background to the development of the ‘Articles of Association’ adopted in December 2020.

IHBC Annual General Meeting (AGM) 2023
Online: 3 May 2023
Proceedings open at 5.30 PM; AGM starts 6PM prompt
AGM CHAIR: David McDonald, IHBC Chair

The IHBC will hold its next Annual General Meeting at 6 PM on 3 May 2023. It is open to IHBC members in ANY membership category and is free.

It will be preceded by a presentation and discussion, details to be confirmed.

Business for the AGM will include:

  • Apologies
  • Adoption of the Minutes of the 2022 AGM
  • Adoption of the Annual Report for the year ending 30 September 2021
  • Appointment of Independent Examiners
  • Appointment of new trustees and directors.



Following the business of the meeting there will be an opportunity to raise, discuss and explore current issues of interest to members with officers and members.

See the 2023 call for Trustees HERE and background details to the 2023 AGM HERE.

Download the IHBC TRUSTEES PERSON SPECIFICATIONS etc December 2021. See also the IHBC Board’s Statement on ‘Equity, Diversity and Inclusion’ - January 2023.

Download the Trustee Nomination Form 2023

For more background to the AGM, see links to our Trustees and our Corporate Papers.


  • The IHBC’s Annual General Meeting is open exclusively to IHBC members
  • IHBC members of ALL categories are encouraged to attend.
  • Voting at the Annual General Meeting is open ONLY to Full, Associate and Retired IHBC members. Affiliates and Supporters do not have votes, but are encouraged to attend the entire programme
  • Attendance at the IHBC’s formal meetings, such as General Meetings, AGMs and Council, is recognised as IHBC CPD.

Voting before the Annual General Meeting: Proxy voting

Only IHBC Full, Associate and Retired members have the right to vote at the General Meeting.

Voting members are encouraged to vote by proxy, whether or not attending the Annual General Meeting. This helps the institute manage resources needed for the timely counting of votes while delivering the programme, and also avoids any unforeseen technical problems on the day.

There are two options for voting by proxy:

  • Use the ONLINE SHORT PROXY to simply appoint the meeting chair as your proxy for the AGM
  • OR register your vote by proxy with a voting Member of the IHBC, including the meeting chair, please download the LONG PROXY FORM and submit it to the IHBC as directed.
VOTING MEMBERS SHOULD NOT VOTE ON THE DAY IF A PROXY HAS BEEN ARRANGED. If it has, for the vote on the day to take effect in any poll you must revoke your proxy BEFORE the meeting by emailing the notice to our Company Secretary Lydia Porter at admin@ihbc.org.

General Meeting: Voting and Programme

Voting members may otherwise vote during the meeting using the virtual platform's polling and linked functions as directed on the day.

After the AGM there will be updates from the IHBC Chair, David McDonald, and the opportunity to raise current issues such as:

  • Plans for progress under our new constitution, including future AGMS, Byelaws, chartering and Board developments
  • The Conservation, Places and People All-Party Parliamentary Group (APPG), with the IHBC as its Secretariat
  • COVID-19 impacts and legacies, financial and otherwise
  • The IHBC's Annual Schools and MarketPlace
  • Partnerships updates.

Attendance at the AGM is free, but if you would like to make a donation to support the IHBC's core charitable operations through our CREATIVE Conservation Fund, you may do so HERE.

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Registered as a Charity in England & Wales: No1061593. Registered as a Charity in Scotland: No. SC041945. Listed in Northern Ireland.
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