• NewsBlog summary update on 2022 AGM: 24 February 2022, 6PM
• Download the IHBC TRUSTEES PERSON SPECIFICATIONS etc December 2021

Only IHBC Full, Associate and Retired IHBC members have the right to vote at the Annual General Meeting.

Voting members are encouraged to vote by proxy, whether or not attending the General Meeting or Council. This helps the institute manage resources needed for the timely counting of votes while delivering the programme, and also avoids any unforeseen technical problems on the day.

There are two options for voting by proxy:

• Use our ONLINE SHORT PROXY to simply appoint the meeting chair as your proxy for the AGM
• OR register your vote by proxy with a voting Member of the IHBC, including the meeting chair, please download the LONG PROXY FORM and submit it to the IHBC as directed.

Voting members may vote during the meeting using the virtual platform's polling and linked functions as directed on the day, BUT SHOULD NOT VOTE ON THE DAY IF A PROXY HAS BEEN ARRANGED. If it has, for the vote to take effect in any poll you must revoke your proxy BEFORE the meeting by emailing the notice to our Company Secretary Lydia Porter at admin@ihbc.org.

After the AGM there will be updates from the IHBC Chair, David McDonald, and the opportunity to raise current issues such as:

• Plans for progress under our new constitution, including future AGMS, Byelaws, chartering and Board developments
• The Conservation, Places and People All-Party Parliamentary Group (APPG), with the IHBC as its Secretariat
• COVID-19 impacts and plans, financial and otherwise
• The IHBC's 2022 Aberdeen School (16-18 June) and the linked CPD-led MarketPlace
• Partnership updates.

The IHBC held a General Meeting at 1 PM on 26 March 2021 to pass a Special Resolution to the new Articles that clarifies the institute's capacity to hold entirely 'virtual' General Meetings. It will include an opportunity to update members on new arrangements under way following the AGM in December 2020.

Following the conclusion of the meeting the IHBC will open the first Council meeting under our new constitution.

Both events are FREE.

NOTES:

• The General Meeting and Council are open to IHBC members in ANY membership category. See more from the IHBC NewsBlogs HERE
• Voting at the General Meeting is open ONLY to Full, Associate and Retired IHBC members, not to Affiliates
• The Special Resolution to the General Meeting states that:
  • The Articles of Association shall be altered so as to take the form of the Articles of Association attached to this resolution, are in substitution for, and the exclusion of, any Articles of Association of the company previously registered with the Registrar of Companies.
  • See the revised Articles of Association attached to this resolution, with amendments indicated at 11.4-11.6 and 12.8-12.10, HERE

Only IHBC Full, Associate and Retired members have the right to vote at the General Meeting.

Voting members are encouraged to vote by proxy, whether or not attending the General Meeting or Council. This helps the institute manage resources needed for the timely counting of votes while delivering the programme, and also avoids any unforeseen technical problems on the day.

Voting members may otherwise vote during the meeting using the virtual platform's polling and linked functions as directed on the day.

The meeting will include updates from the IHBC Chair, David McDonald, and other officers, on current issues for the institute such as:

• Plans for progress under our new constitution, including future AGMS, Byelaws, chartering and Board developments
• The Conservation, Places and People All-Party Parliamentary Group (APPG), with the IHBC as its Secretariat
• COVID-19 impacts and plans, financial and otherwise
• The IHBC's 2021 Brighton School (17-18 June, and after) and the new CPD-led Day School MarketPlace (18 June)
• Partnerships updates

There will be an open opportunity to answer questions.

Following the General Meeting the IHBC will host its first 'Council' meeting under the new constitution. This is also open to members of any category, with details currently under preparation.

The early development of the IHBC’s current proposal to adopt new Articles at the 2020 AGM on 3 December is outlined below. This culminated in the IHBC’s 2019 AGM adoption of the ‘Proposal for future governance of the Institute’. The recommendation to members of the new Articles here marks the next step in the modernisation of the IHBC as a specialist and professional body and charity for the 21st century.

Since the adoption of the 2019 ‘Proposal for future governance…’, the IHBC has been working hard with our legal advisers, Knights, and national charity regulators in England and Wales and in Scotland to agree a text that represents the ambitions agreed then. We opened the consultation on the draft new Articles in January 2020. Although in-person discussions had to stop in the Spring due to the pandemic, the consultation has remained open, operating alongside the discussions with legal advisers and charity regulators.

Over the summer the IHBC received ‘in principle’ approval from the regulators on a text only slightly modified from the consultation draft, with the adjustments noted below.

Members are encouraged to continue their historic support for the developments agreed in 2019 through even more energetic support for the adoption of the new Articles at our AGM December 2020.

Regarding the Articles proposed for adoption at the 2020 AGM, Members should note that:

• They offer a framework, intended for testing in the coming years, that can be adjusted to make sure they are fit for our charitable and operating purposes. This approach reflects the ongoing ‘experimental evolution’ that proved so successful in the ‘IHBC+’, started in 2015, while the adoption of the Articles themselves will represent the conclusion of that programme.
• They will be underpinned by Bye Laws to be drafted in accordance with the adopted Articles, based first on current practice
• As they will be formally promoted to the IHBC’s 2020 AGM, the IHBC’s National Office has been directed to organise opportunities for member engagement. Members of any category (Affiliate, Associate or Full) who would like to get involved with these should keep up to date by monitoring the IHBC’s NewsBlogs updates. If you are not receiving NewsBlogs you can sign up HERE, or to adjust your contact address use the link in the last email you received; for queries email contact@ihbc.org.uk. Inevitably, and necessarily, such engagement will take place largely online. However the Board has agreed that such limitations are an acceptable limitation given both the extended consultative pathway leading to the draft, as well as the current stage of the process following regulatory approval, which is concerned with adoption of the approved text.

If you have specific queries on the Articles please email governance@ihbc.org.uk or the relevant officer.

Adjustments to the consultation draft Articles made during the membership and regulatory scrutiny are:

• At the request of the Scottish regulator OSCR, revision of the Object at 2.1.a to ‘Conservation and enhancement of the historic environment’, from ‘Conservation and enhancement of the built and historic environment’
• The Director/Chief Executive is no longer proposed as a member of the Board as the new Articles should ensure that board members will be sufficiently engaged in the operation of the charity. The issue can be reviewed at a later date.
• Proofing and allied corrections in the draft text.

See the Articles as proposed to the AGM HERE

See the NewsBlog launch of the consultation HERE

Search for background updates on progress in Membership Matters, formerly the IHBC’s Membership Update

See the NewsBlog update on the IHBC’s 2019 AGM

See the ‘Proposal for future governance of the Institute’ adopted at the 2019 AGM, which forms the basis for the Articles being proposed for adoption at the 2020 AGM.